ABSS will use all aspects of the NC Teacher /Administrator online evaluation process during 2012-2013.
VERY IMPORTANT REMINDERS:
All teachers are to receive an orientation to the evaluation process within two weeks of their first day.
All teachers complete a self-assessment each year (not collected but can be used to develop PDP).
All teachers complete a PDP each year (using input from any summative data from the previous year for those who received one).
All teachers receive an initial review, a mid-year review and an end-of-year review of PDP. Mentor collaboration and signatures are now a required part of this process for Beginning Teachers.
All teachers should complete a record of teacher activities form collaboratively with administrators throughout the year. (Some data will need to be entered manually in the electronic form and some will automatically populate from within the system.)
All teachers should receive a pre-observation conference prior to their first observation. This includes career teachers receiving only one informal observation a year. (There is no required pre-observation conference form.)
The web address for the online system is: https://mxweb.media-x.com/home/ncval/
The username for the online system is your UID number.
All employees can now located their UID number via the same link on the ABSS website they use to check their renewal credits. This link can be accessed by visiting the ABSS Homepage > Staff Links > Check Renewal Credits and then following directions from there. When a teacher accesses the screen that charts their CEUs, they will see their UID as well.
(Even if an employee has no CEUs to speak of, they can still access their UID this way. Keep in mind that individuals must be at a PC computer within the ABSS firewall in order to access this information.)
***If an employee is newly hired, it may take up to a month for DPI to assign them a UID number so they should check this site at a later date if their UID is not available.
The password for everyone is 123456 until it is changed by the individual user.
If you want to print an observation, the completed check boxes may not show up when you print unless you turn your background printing on. Try this:
A. Using Internet Explorer: Go to Tools>Internet Options>Advanced tab>scroll to Printing>check the box next to Print background colors and images>click Apply>click OK
B. Using Firefox: On the File menu, click Page Setup. On the Format & Options tab>Options>select Print background (colors & images)>click OK
C. Using Safari: On the File menu, click Print. On the Copies & Pages pop-up menu, click Safari. Select Print Backgrounds. Click OK
The web address for the NC Teacher Evaluation Process Manual is: http://www.dpi.state.nc.us/docs/profdev/training/teacher/teacher-eval.pdf
The web address for the NC Teacher Evaluation Online Direction Manual is:
http://www.ncpublicschools.org/docs/profdev/training/online-evaluation/teacher.pdf.
***Teachers should ignore the directions about changing TEA Status on the bottom of pg 17 in this manual as this step is not required.
The classroom observation process should work as follows:
A) An administrator observes a teacher and transfers that information into the online system during the observation or at a later date and saves the electronic observation. (A pre-observation conference should have been held prior to the observation if this is the first observation for that teacher during the year.)
B) Once all information on the form is fully completed, the administrator informs the teacher to sign into the system and view the observation and the administrator schedules a time with the teacher for a post-observation conference to be held within a 10 school day window.
C) A teacher signs into the system and views the observation in preparation for the post conference (teachers cannot make any changes to the data). Teachers can collect artifacts to present at the post-observation conference.
D) The administrator will visit the teacher and make any necessary changes to the observation based on artifacts, the discussion, etc. It’s also possible no changes will be made. (If changes are made, the administrator can click the save icon and refresh the screen to view the changes. Do not click the done icon yet since both parties will be adding electronic signatures.)
E) Once all changes have been made and both are ready to sign, the administrator needs to scroll to the bottom of the observation document and look for the check box for the Principal/Evaluator Signature. When they click on the box, a separate small screen appears containing their UID number. They enter their password and click on authenticate. (Once the document has been signed by the administrator, no changes can be made and the form cannot be unlocked.)
F) After the administrator has electronically signed their observation, the teacher then needs to sign into the system and read the observation, view any changes and look for the Teacher Signature check box on the left side at the bottom of the observation page and assuming all is well, click on the check box next to Teacher Signature. (It is possible for both to sign from the administrator’s login information but this will not allow teachers to add any comments at the bottom in the Teacher’s Comments section.)
G) When the teacher clicks on this box, a separate small screen appears containing their UID number. The teacher then enters their password and clicks on authenticate. Once the teacher has done this, the Teacher’s Comments box is live and available for teachers to add any further information but only if they are logged into the system under their own UID and password. Any comments must be entered at the time teachers sign the document.
H) After both parties have signed the form, refreshing the screen will show the checkboxes have been filled and the observation is complete.
I) After a teacher has signed the form, the teacher should log into the system (if they aren’t already) and go to the Observation Status screen. There, teachers need to change the TEA Status box from Edit Mode to Completed. The teacher has now fully completed their part of the process.
J) Administrators should now click on the done icon at the top of the screen from their login information. (Another save prompt may appear-just click OK). They will then be automatically taken to the Observation Status screen. Administrators then need to change the PRI Status box from Edit Mode to All Done. The administrator will then click on the box entitled Approved and Completed by Principal. (You DO NOT need to click on Approved by Administrator.)
If the teacher has not changed their TEA Status to completed, administrators will be given a prompt asking if they are sure they want to continue. As long as an administrator knows the teacher has signed the form, they can ignore this prompt and click OK.
