VERY IMPORTANT REMINDERS:
 
All teachers are to receive an orientation to the evaluation process within two weeks of their first day.
 
All teachers complete a self-assessment each year (not collected but can be used to develop PDP).
 
All teachers complete a PDP each year (using input from any summative data from the previous year for those who received one).
 
All teachers receive an initial review, a mid-year review and an end-of-year review of PDP. Mentor collaboration and signatures are now a required part of this process for Beginning Teachers.
 
All teachers should complete a record of teacher activities form collaboratively with administrators throughout the year. (Some data will need to be entered manually in the electronic form and some will automatically populate from within the system.)
All teachers should receive a pre-observation conference prior to their first observation. This includes career teachers receiving only two informal observations a year. (There is no required pre-observation conference form.)
 
 
The online evaluation system is accessed via PowerSchool (for administrators) and PowerTeacher (for teachers).   
 
 
* Link for Administrators:  https://abss.powerschool.com/admin/pw.html
 
 
On the Principal's page in PowerSchool, the link to NCEES is located on the lower left side of the landing page under Applications.  In PowerTeacher, the teacher must click on the arrow in the top left hand corner under Term.  The link to the NCEES application will show in the pop up window. 
 

The username for the online system is your UID number.   Your UID is located under "Personal Infomation" in TimeKeeper.
 

***If an employee is newly hired, the Finance Secretary at the school  will be the first to know about the new staff UID – since Finance Secretaries are advised when staff can access TimeKeeper (the UID is in Timekeeper).
 
The web address for the NC Teacher Evaluation Process wiki is:  http://ncees.ncdpi.wikispaces.net/NC+Teachers
 
 
Printing Evaluations:

If you want to print an observation, the completed check boxes may not show up when you print unless you turn your background printing on. Try this:

A. Using Internet Explorer: Go to Tools>Internet Options>Advanced tab>scroll to Printing>check the box next to Print background colors and images>click Apply>click OK

B. Using Firefox: On the File menu, click Page Setup. On the Format & Options tab>Options>select Print background (colors & images)>click OK

C. Using Safari: On the File menu, click Print. On the Copies & Pages pop-up menu, click Safari. Select Print Backgrounds. Click OK

 
 

The classroom observation process should work as follows:

A) An administrator observes a teacher and transfers that information into the online system during the observation or at a later date and saves the electronic observation. (A pre-observation conference should have been held prior to the observation if this is the first observation for that teacher during the year.)

 

B) Once all information on the form is fully completed, the administrator informs the teacher to sign into the system and view the observation and the administrator schedules a time with the teacher for a post-observation conference to be held within a 10 school day window.

 

C) A teacher signs into the system and views the observation in preparation for the post conference (teachers cannot make any changes to the data). Teachers can collect artifacts to present at the post-observation conference.

 

D) The administrator will visit the teacher and make any necessary changes to the observation based on artifacts, the discussion, etc. It’s also possible no changes will be made. (If changes are made, the administrator can click the save icon and refresh the screen to view the changes. Do not click the done icon yet since both parties will be adding electronic signatures.)

E) Once all changes have been made and both are ready to sign, the administrator needs to scroll to the bottom of the observation document and look for the check box for the Principal/Evaluator Signature. When they click on the box, a separate small screen appears containing their UID number. They enter their password and click on authenticate. (Once the document has been signed by the administrator, no changes can be made and the form cannot be unlocked.)
 

F) After the administrator has electronically signed their observation, the teacher then needs to sign into the system and read the observation, view any changes and look for the Teacher Signature check box on the left side at the bottom of the observation page and assuming all is well, click on the check box next to Teacher Signature. (It is possible for both to sign from the administrator’s login information but this will not allow teachers to add any comments at the bottom in the Teacher’s Comments section.)

 

G) When the teacher clicks on this box, a separate small screen appears containing their UID number. The teacher then enters their password and clicks on authenticate. Once the teacher has done this, the Teacher’s Comments box is live and available for teachers to add any further information but only if they are logged into the system under their own UID and password. Any comments must be entered at the time teachers sign the document.

H) After both parties have signed the form, refreshing the screen will show the checkboxes have been filled and the observation is complete.